ACCOMMODATION
The WCN’25 Local PCO, Meetings and More, have negotiated special room rates with a wide range of hotels located in the Aerocity area.
Daily connections between the Aerocity hotels and the venue is very easy via the local metro by taking the Airport line metro from: Delhi Aerocity metro station, at only two metro stops from the Yashobhoomi (IICC).
These room rates are valid till December 20, 2024. After December 20, the room’s rates may vary as per the market demand of the rooms.
Visit this link to explore all available hotel options and make your booking.
CONTACT
For more information about hotel accommodation, please contact us at projects4@meetingsnmore.com.
AIRLINE
Indira Gandhi International Airport (IGI) in New Delhi is indeed one of India’s busiest and most advanced airports. It serves as a major hub for both domestic and international flights, connecting passengers to destinations across the globe. With its modern facilities and extensive network of airlines, it plays a crucial role in facilitating travel and trade not just within India but also globally.
Special Lufthansa Group airlines fares
The Lufthansa Group airlines bring people together – every day, all around the world. The global route network of Austrian Airlines, Lufthansa, SWISS, Brussels Airlines and Eurowings offers optimal connection and combination options, so you will benefit from quick and direct flights to the event.
You will reach the booking platform via this link www.lufthansa.com/event/wcn2025. The reduced fares are automatically displayed.
NB: Please enable pop-ups permanently in your browser while booking, otherwise the window in the booking platform will not open.
Access for Minors & Facilities
Minors (persons under 18) can access the congress venue and other WCN’25 areas.* Minors must be registered at the congress registration desk. Registered children must wear a badge or wristband with the caretaker’s contact always details while on-site.
Adults are fully responsible for the appropriate behavior of the children they accompany. Interference with congress activities will not be accepted. The organizers take no responsibility for any damage to the venue, other facilities, or disruption caused by minors. Content deemed unsuitable for children may be displayed during WCN ’25 congress sessions.
*Minors will not be admitted to the opening ceremony, the Exhibition Hall, the Interventional Nephrology Course, or industry sessions.
The following child facilities are available:
A playroom for parents, caretakers and minors is available in the IICC 3rd Floor. All minors must be always accompanied by their parent or caretaker.
A baby feeding room is available in 3rd Floor.
In each session room, the seats nearest to the exit will be reserved for delegates who may need to leave a session abruptly, such as doctors on call or parents with children.
Location & Venue
New Delhi, India
Exploring New Delhi: A Tourist’s Paradise
New Delhi, the dynamic capital of India, offers a captivating blend of history and modernity. Key attractions include the iconic India Gate and the majestic Rashtrapati Bhavan, as well as the UNESCO-listed Qutub Minar and the historic Red Fort.
Chandni Chowk is a must-visit for authentic street food and local culture, while the serene Lotus Temple and the grand Jama Masjid showcase the city’s spiritual diversity. For a taste of contemporary life, Connaught Place offers shopping and dining, and Hauz Khas Village combines trendy boutiques with historic ruins.
Lodi Gardens provides a peaceful escape, perfect for leisurely strolls. With its rich heritage and vibrant atmosphere, New Delhi promises an unforgettable experience for every traveler.
YASHOBHOOMI (India International Convention and Expo Centre)
Address: – Sector 25 Dwarka, Dwarka, New Delhi, Delhi 110061
Phone No: – 011-23718881
https://www.iiccnewdelhi.com/
Located in Dwarka, New Delhi, IICC is India’s largest convention and exhibition centre.
IICC offers a mixed purpose tourism experience with the best location, convenient transportation, as well as various commercial facilities.
PRACTICALITIES
The official currency in India is Rupees (INR).
It is easy to obtain local currency in the Airport at the Money Exchange Counter. please note that you’ll need to provide ID when changing money.
Local currency is also available from cash machines (ATMs) throughout the city. Cash machines operate 24 hours a day and accept all major international cards.
Banks provide standard services nationwide, Monday to Saturday, except 2nd.4th Saturday and public and bank holidays, between 10 a.m. and 3 p.m.
Currency exchange offices are open from 9 a.m. to 6 p.m., Monday to Saturday, except holidays.
Government offices are generally open between 10 a.m. and 5 p.m. Monday to Friday, except on holidays.
Private businesses work from 9 a.m. to 6 p.m. Shops are usually open from 10 a.m. to 8 p.m.
For India, there are three associated plug types, types C, D and M. Plug type C is the plug that has two round pins, plug type D is the plug that has three round pins in a triangular pattern and plug type M is the plug which also has three round pins. India operates on a 230V supply voltage and 50Hz.
- Emergency Call Center – 112
- Fire Department – 101
- Medical Emergency – 102
- Police Control Room – 100
- Tourist Helpline No. – 1800-11-1363
The official language is Hindi. However, English is widely understood in most hotels, shops, and restaurants. Hindi is also frequently spoken.
India has a time zone GMT+5:30.
Expect 24°C daytime maximum temperatures in the shade with on average 8 hours of sunshine per day in New Delhi in February.
The temperature ranges between 7°C and 25°C. There is very little chance of rainfall this month. This is the peak winter season and thus, the humidity will be low. However, mid-afternoon can get hot during certain days. Thick cotton or mild woolen dresses are required during dawn. After sunset, a woolen coat would come handy.
TIPS AND TRICKS
Delhi Duty-Free is India’s largest duty-free retail store promising an outstanding shopping experience to customers, but the outlet is only inside the International Airport. They offer products in categories like liquor, tobacco, apparel, accessories, food, candies, perfume, travel essentials, and souvenirs.
Nearby the Hotel Aerocity, you have many places to visit as a Walking Tours:
Go on a shopping spree at The Walk located in Worldmark which is considered a hotspot for anyone looking to get some retail therapy done. The place has premium brands like Central that house renowned retail brands with their standalone stores like Da Milano, Miniso, Meena Bazaar, Forest Essentials, iWorld, and more.
There is no regulation for tipping in Delhi. The expected collaboration for the staff is 15-20% of the total amount.
Using mosquito repellent is recommended throughout the day and night due to the rising Dengue cases in the country.
In Delhi, public restrooms are not very clean, so it’s advisable to use facilities whenever available at museums, theatres, or restaurants.
TRANSPORTATION IN New delhi
Public transport in the metropolis includes the Delhi Metro, the Delhi Transport Corporation (DTC) and DIMTS (Delhi Integrated Multi Modal Transit System) bus system, auto-rickshaws, cycle-rickshaws, e-rickshaws, Grameen Seva and taxis.
One of the best ways to explore the city is by using the Delhi Metro. The Delhi Metro is a modern and efficient mode of transportation that connects the length and breadth of the city. With its extensive network of over 350 kilometers, it is the lifeline of the city’s transportation system.
Experience WCN’25 in Your Native Language With Real-time AI Translation of the Scientific Program
Learning in one’s native language deepens understanding of complex ideas and ensures a more profound connection to the subject matter.
Now, at WCN’25, you can enhance your event experience by accessing the program in your preferred language, allowing you to fully immerse yourself in the content.
With your mobile device at WCN’25, you’ll have real-time access to translated audio, subtitles, session transcripts, and same-language captions in over 30 languages (including Arabic, Bahasa, Bengali, Chinese, Czech, Dutch, English, French, German, Hebrew, Hindi, Italian, Japanese, Korean, Polish, Portuguese/Brazilian Portuguese, Romanian, Russian, Spanish, Swedish, Tagalog, Tamil, Thai, and Vietnamese).
Wordly is intended only for live translation or transcription. WCN cannot be held accountable for the quality or accuracy of the translation or transcription. Interpreted or transcribed text should not be copied or applied for any other use other than to follow the session in a different language.
Supported by 
Visa and passport
Foreign Nationals coming to India are required to possess a genuine and valid national passport or any other internationally recognized travel document establishing his/her nationality and identity, bearing the photograph of the individual.
Exemptions: Nepal and Bhutan nationals if entering India by land or air from the Nepal or Bhutan border respectively do not require a passport to enter India. However, they are required to possess authorized identity proof.
Please note the following, and find the instructions for VISA applications in the accordion below:
- All visitors to India must have a visa to enter the country.
- Most delegates can apply online (https://indianvisaonline.gov.in/) but some nationalities will need to make a paper application. A recent change now allows U.K. delegates to apply via the e-visa portal below. Please check the e-visa website to confirm the current position: https://indianvisaonline.gov.in/
- We advise that you apply for a conference visa and not a business or tourist visa. A conference visa will enable you to stay in India for 30 days after arrival and participate in tourist activities pre- or post-conference as part of its remit.
Requirements & Details
1. Conference Visa
Step 1: If you are not a citizen of any Restricted country (Afghanistan, China, Pakistan, Iraq, Sudan, foreigners of Pakistani origin and Stateless persons), you can download the No-objection Certificate (NOC) directly from your dashboard under “Invoices & Receipts” by clicking on “Supporting Letter from Ministry of External Affairs”.
Step 2: Once you download the NOC, you can download the invitation letter from the WCN registration portal (https://events.theisn.org/). Please note that the invitation letter will be available only for the delegates fully registered (including payment) to the congress.
Step 3: With the invitation letter and NOC letter, you can now apply for your visa. Please submit your application as soon as possible to ensure you receive the visa before your planned arrival date.
During the application, you might be asked to provide address and phone number of the Organizer/Invitee. Please use the information below:
Name: Meetings and More
Address: Plot no 56, Indo Asia House, sector 44, Gurgaon pin 122002
Phone: +918375935116
Email: Projects5@meetingsnmore.com
PLEASE WAIT FOR THESE DOCUMENTS BEFORE APPLYING, AS YOUR APPLICATION WILL BE REJECTED WITHOUT THEM AND YOU WILL LOSE YOUR VISA FEE.
2. Conference Visa – Restricted countries (Afghanistan, China, Pakistan, Iraq, Sudan, foreigners of Pakistani origin and Stateless persons)
Step 1: Submit your passport details in the specified format on the online registration portal while registering for the conference.
Step 2: Your passport details and a scanned copy of your passport will be sent to the ministry for clearance. Please note ministry will require minimum 60 days to process the clearance (NOC) from the date of submission.
Step 3: Once we receive the NOC, you can download the invitation letter from the WCN registration portal (https://events.theisn.org/). Please note that the invitation letter will be available only for the delegates fully registered (including the payment) to the congress.
Step 4: With the invitation letter and NOC letter, you can now apply for your visa. Please make sure to submit your application at least 2 months before your planned arrival date.
During the application, you might be asked to provide address and phone number of the Organizer/Invitee. Please use the information below:
Name: Meetings and More
Address: Plot no 56, Indo Asia House, sector 44, Gurgaon pin 122002
Phone: +918375935116
Email: Projects5@meetingsnmore.com
PLEASE WAIT FOR THESE DOCUMENTS BEFORE APPLYING, AS YOUR APPLICATION WILL BE REJECTED WITHOUT THEM AND YOU WILL LOSE YOUR VISA FEE.
3. Additional requirement from Taiwan, China, Japan and Hong Kong
Participants from these countries are requested to upload their CV during the registration process.
Important Information for Delegates from Japan/China
Delegates from above countries are required to follow these steps to obtain an e-Conference Visa
Online Application:
a) Begin by applying for the e-Conference Visa through the official Visa website.
b) Upon completing the application, you will receive an Application Number.
Submission of Hard Copies:
a) Print the application letter and required supporting documents.
b) Submit these hard copies, along with the Application Number, to the Indian Counselor Office for further processing.
For any assistance, please contact Mr Vinay – wcnvisa@meetingsnmore.com
WCN Organizers strongly recommend delegates who require visa to start the process as soon as their registration is complete. Please ensure that you liaise and check with your local consulate for more detailed information about the precise procedures, costs, and timings. For further help, please contact wcnvisa@meetingsnmore.com.
- On or before January 9, 2025: refund of fee minus an administrative charge of 150 USD (+GST). Please note that in the case of a registration fee lower than 150 USD (+ GST), there will be no refund.
- After January 9, 2025: no refunds will be issued. Refunds for cancelled registrations will be processed after WCN’25.
- On or before January 9, 2025: replacements or name changes can be made free of charge.
- After January 9, 2025: replacements or name changes are subject to an administrative fee of 50 USD (+GST).
In the unlikely event that you do not receive your registration confirmation within the timeline mentioned above or copies are not available on the portal, please contact the WCN Registration Team via registrationswcn@theisn.org
- Please verify your registration category here before registering.
- Please read carefully our Terms & Conditions, including the payments and refund policies.
- If interested, check the additional fees applied to the pre-congress courses (menu below).
- Register online via the “Click here to register” button. Please note we do not accept registrations by phone or by email. a. Login into ISN Events Portal (see the instructions in the Welcome page) b. Once in the Events Portal, click on the button”WCN’25” under “Current/Upcoming Events” c. Click on the link “WCN’25 Individual Registration” under the button “Registration” d. Follow the instructions in the system
- Name: Meetings and More
- Address: Plot no 56, Indo Asia House, sector 44, Gurgaon pin 122002
- Phone: +918375935116
- Email: Projects5@meetingsnmore.com
- Access to all ISN WCN scientific program sessions and plenary sessions February 7- 9, 2025
- Access to the opening ceremony and welcome networking reception (and one guest only) on February 6, 2025
- Access to the ISN WCN Exhibition Hall and Poster Area during opening hours
- Access to all ISN WCN industry sessions
- Access to published abstracts in Kidney International Reports®, and other publications (meeting newsletters, meeting material)
- Access to the Global Kidney Policy Forum
Only the ISN or its official representatives are authorized to provide services related to the World Congress of Nephrology. Please contact infowcn@theisn.org if you have any doubts or concerns.